Seamlessly Manage Reservations with Google Calendar and Google Forms: GAS102

Introduction

If you need a lightweight and no-cost system for making and canceling reservations, you've found the right place. This project presents my design for handling reservation bookings and cancellations using Google Calendar as the event organizer and Google Forms as the user interface for end users.

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If you're a visual learner and prefer watching video instructions, I highly recommend checking out these videos.

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Instructions (7 Steps)

To establish your own project, adhere to the following steps:

Step 1

Utilizing the provided link, you can create a duplicate of my project on your Google Drive.

Make a copy

* It is important to keep in mind that the linked forms in my Google Sheets will not be automatically copied into yours. Therefore, it is necessary for you to create your own separate forms specifically for booking and cancellation purposes. Additionally, remember to establish a connection between your newly created forms and the Google Sheets that you have copied for your own use.

Step 2

To fulfill the authorization requirement, navigate to the copied Google Sheets document and select any button located within the "GAS102" menu.

* Check the authorization guide if unfamiliar with the process.

A Complete Guide to Authorize GAS Project

Step 3

Within the "Settings" tab, you can modify the parameters to align with your specific business needs. Be cautious not to alter the keys found in column A. Additionally, thoroughly review the notes in column C before making any adjustments to ensure a seamless and successful process.

Step 4

Within the "GAS102" menu, you can now set up triggers that will prepare the system for your testing endeavors.

• triggerOnCalendarChange - The booking Google Forms event list will be dynamically updated by monitoring changes to events in your Google Calendar.
• triggerOnFormSubmit - Monitor and manage events triggered by form submissions from forms connected to Google Sheets.
• triggerEvery30Mins - Events in the booking form will be automatically updated every 30 minutes.

Step 5

To set up the booking form, navigate to your Google Calendar. In the calendar specified under the "Settings" tab, create some test events. These events will be automatically added as drop-down options in the booking form, allowing users to select available time slots for their appointments.

Step 6

In the booking form, you can create a test booking. This will allow you to view the events you previously created.

Step 7

Upon completing your booking, you'll receive an email containing a link that allows you to cancel the booked event should you choose to do so.

Other Features

• Update events in booking form - Modify the booking form's events by doing manual updates.
• Uninstall trigger - If you no longer require the system, disable all triggers that could lead to its termination.

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Links

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